Purchasing Clerk

About the role

This full‑time remote position supports the Purchasing team by managing vendor communication, purchase orders, invoices, and audit documentation while tracking material expenses, vendor perks, rebates, and discounts.

Key responsibilities

• Collect invoices and required documentation for audits.
• Follow up with vendors for quotes, order confirmations, delivery dates, and missing invoices.
• Track backorders, substitutions, and delivery issues.
• Support vendor onboarding (W‑9s, credit applications, ACH forms, certificates, contact updates).
• Coordinate calendars and meetings for vendor calls and purchasing follow‑ups.
• Track vendor perks, rebates, and discounts.
• Create and edit purchase orders and enter material expense data.
• Compare quotes and run basic price analysis.

Required profile

• Fluent in English (C1/C2 level), highly organized and detail‑oriented.
• Strong written and verbal communication, reliable, proactive and able to work independently.
• Comfortable learning new systems, handling confidential financial information, and following established processes.
• Customer‑service mindset with a sense of urgency and strong follow‑through.

Required skills

• Microsoft Excel
• Adobe Acrobat
• Gmail
• SharePoint
• Google Drive or similar document‑management systems
• DocuSign