Sourcing Administrative Assistant (Remote)

About the role

National Services Group, Inc., a privately held company founded in 1993 and headquartered in Irvine, CA, supports several national construction brands. It is hiring a fully remote Sourcing Administrative Assistant for its talent department. The role mixes administrative work with customer-facing communication: qualifying resumes, guiding candidates to the best-fit openings, setting up and confirming interviews and texting candidates. Training is provided.

Key responsibilities

• Qualify resumes and guide candidates to the most fitting job opening based on their application
• Set up candidate interviews, confirm them and train attendees
• Communicate with candidates by text message
• Learn to search for ideal candidates across platforms for the talent department
• Maintain accurate candidate records and data in trackers and the ATS system
• Follow tasks and candidate processes to completion with attention to detail
• Provide general administrative support to the team as needs and priorities change
• Attend weekly required meetings (EST): Monday 10:00-10:30 AM kick-off and 1:1 development meeting; Wednesday 10:15 AM FME team training and 11:00 AM bi-weekly admin team meeting; Friday 10:00 AM department call and 10:30-11:00 AM department trainings; Thursday is off

Required profile

• Fluent English, spoken and written (C1 or C2 level)
• Excellent communication skills, comfortable in a customer-facing role
• Strong organization skills and ability to work independently
• Remote work experience preferred
• Open to candidates based in Paraguay only; reliable high-speed internet required
• Resumes must be submitted in English

Required skills

• Google Sheets
• Google Workspace tools
• ATS experience is optional

What we offer

• Pay of $1,200 per month
• Training provided
• Schedule Monday to Wednesday, Friday and Saturday or Sunday, 8:00 AM - 5:00 PM EST