Executive Assistant – Business Operations & Management

About the role

We are looking for an experienced, analytical, and highly organized Executive Assistant to support senior leadership in financial planning, business operations, property acquisition, and staff coordination. This high‑responsibility role blends traditional executive assistance with complex business tasks.

Key responsibilities

• Prepare financial projections, monitor budgets, support cash‑flow planning and produce decision‑making reports.
• Research and assess property acquisition opportunities, coordinate due diligence and manage related documentation.
• Coordinate staff, contractors and service providers, set priorities, monitor deliverables and resolve operational issues.
• Manage executive schedules, correspondence, meetings and follow‑up on key decisions.
• Oversee administrative workflows, coordinate projects and maintain accurate operational records.
• Research business opportunities, evaluate risks and costs, and present clear recommendations to senior leadership.
• Apply digital and AI tools to improve research, reporting, workflow management and overall efficiency.

Required profile

• University degree in Business Administration, Management, Finance, Economics or related field.
• Professional experience in business operations, management, executive support or financial administration.
• Proven ability to coordinate people, manage projects and make independent business decisions.
• Strong understanding of budgeting, financial analysis, forecasting and reporting.
• Full professional proficiency in English and Spanish, both written and spoken.
• High standards of discretion, attention to detail, accountability and sound judgment.

Required skills

• Advanced use of spreadsheets.
• Proficiency with business software and AI tools.