Maintenance Coordinator – Property Management

About the role

We are seeking an organized and proactive Maintenance Coordinator to manage maintenance requests for our rental properties. You will act as the central point of contact, ensuring issues are resolved quickly and efficiently while maintaining high service standards.

Key responsibilities

• Receive, review, prioritize, and track maintenance requests from tenants, guests, and internal teams.
• Coordinate repairs with technicians, contractors, and vendors, scheduling appointments and providing necessary access information.
• Follow up on open work orders, handle urgent and emergency situations, and ensure timely resolution.
• Obtain and compare estimates, escalating higher‑cost repairs for approval.
• Maintain accurate records of work orders, invoices, photos, estimates, and completed repairs.
• Monitor recurring issues and suggest preventative maintenance strategies.
• Update property management systems and internal tracking sheets.

Required profile

• 2+ years of experience in maintenance coordination, property or facilities management.
• Strong communication, follow‑up, and organizational skills.
• Ability to prioritize multiple work orders and handle emergency situations.
• Comfortable working independently in a remote environment.

Required skills

• Google Workspace
• AppFolio
• Buildium
• Propertyware
• Rent Manager
• Yardi
• Guesty
• Hostaway